New Jersey City University Faculty Handbook
ACADEMIC STANDARDS

Grading Systems*

The standing of each student at the completion of each course is determined by the instructor and recorded at the end of each semester.

Grade Point Averages: The numbers in parentheses represent index values used to compute grade point averages. The number of credits/semester hours assigned to the course multiplied by the grade index received gives the grade points earned for that course. The sum total of grade points earned divided by total credits attempted constitutes the student's grade point average.

IN (Incomplete) Grade: The "IN" grade is to be used only in extraordinary circumstances when a student may be granted further time to complete the required course work. The final deadline date for revision of IN is six weeks after the beginning of the subsequent semester, e.g.:

1. "IN" grade for the Fall Semester must be satisfied by the sixth week of the following Spring Semester.
   
   
2. "IN" grade for the Spring Semester or the Summer I or II Sessions must be satisfied by the sixth week of the following Fall Semester.

"IN" grades that are not resolved by the deadline date will automatically be converted to "F" grades.

W (official withdrawal) Grade: This grade will only be applicable to the student who officially withdraws from a course by filing a completed withdrawal form with the Office of the Registrar. The deadline dates for filing are November 15 for the Fall Semester; April 15 for the Spring Semester. The mid-semester point for Summer I and II Sessions is the deadline for these sessions. For all officially withdrawn students, the instructor's final grade roster will have the grade "W" imprinted in the grade column next to the student's name. A student who does not complete course work and does not officially withdraw will receive the grade of "F". In extraordinary circumstances, such as hospitalization for an accident or illness, a student may submit a written request to the appropriate academic dean for an official withdrawal after the deadline date. Such requests must be accompanied by appropriate documentation of the time and nature of the circumstances. Decisions by the Academic Dean on these requests are final (see page 13). To obtain a refund, students are required to file an official form according to the Refund Schedule posted by the Registrar. A partial refund is available only within the first third of each semester or summer session.

R Grade: This grade will only be used in Academic Foundations courses. The grade is given to a student who demonstrates progress in the course but not sufficient progress to warrant a passing grade. The student who receives an "R" grade must either repeat the course or demonstrate sufficient progress to participate at the next level of course work. Students are allowed to receive one "R" grade per course. When the course is repeated, an "F" grade results in dismissal from the University

NOTE: The grades "W" (Withdrawal), "P" (Pass) and "R" (Repeat-Academic Foundations) do not affect the grade point average; however, an excessive number of "W" grades can adversely affect a student’s eligibility to receive various types of financial aid, and "R" grades are limited to Academic Foundations courses. R grades do not count toward degree requirements or graduation.

Mailing Date: The mailing date for all Student Grade Reports is three weeks after the last day of the semester. Grades can be accessed via the Internet at www.campusdirect.com. Grades can also be accessed through the telephone at Voice FX at 1-888-290-0687.

* Revised June 1989