New Jersey City University makes available to all members of its community a state-of-the-art web portal called GothicNet that will allow you, with a click of a mouse, to connect with the University at any time and from any place.

GothicNet is a web portal that makes technology personal. It integrates information and utilities from a variety of sources and delivers them through a user-friendly, role-based gateway that presents only what is relevant to the individual who logs in. All from your workplace, or from home, or from anywhere you can connect to GothicNet.

GothicNet is your access to the campus information systems. GothicNet supports self-service features that allow you to manage your own information and transact business on your own. GothicNet also allows administrative staff to access all of the information systems they use to do their jobs. GothicNet is your source for University information. Set your browser to make GothicNet your default home page, and see every time you boot up your computer what GothicNet can do for you!

HOW DO I CONNECT TO GOTHICNET ?
In order to logon to GothicNet, you need to have a valid GothicNet ID and Password. The Internet address is http:// gothicnet.njcu.edu.

You will also need Internet access and a compatible browser. For Windows users, the preferred browser is Microsoft Internet Explorer version 5.5 or higher or Netscape Navigator version 6.2.3 or higher. For MacIntosh users, the preferred browser is Microsoft Internet Explorer version 5.1 or higher or Netscape Navigator version 6.2.3 or higher. For AOL customers, Internet Explorer will provide the best performance.

WHAT CAN GOTHICNET DO FOR ME?
Students will have access to information and enrollment services anytime, anywhere. With GothicNet, graduate students can:

• View grades
• Request a transcript
• Apply for financial aid and view financial aid awards
• View any holds on records and any “to do” items (required by the University)
• View enrollment appointments
• Review course catalog information and look for specific classes
• View a current schedule of classes
• Enroll in a class View tuition charges and pay bills with a credit card or electronic check.

ADMINISTRATION AND REGISTRATION PROCEDURES

• All graduate students must apply for admission to Graduate Studies. This applies to all students taking courses on-campus, off-campus or online. There is a $40 application fee.
• Students new to the University may contact the Office of Graduate Studies toll free at 1-877-NJCUGRAD or send an e-mail to grad_dept@njcu.edu to request an application. For quicker service, download an application from our website at: www.njcu.edu/Graduate/grad/admission.asp.
• The Office of Graduate Studies must receive your completed application and official transcript of your baccalaureate or master’s degree no later than May 1 in order to register for the summer 2008 semester.
• All students must register online using the GothicNet portal for on-campus, off-campus, and online classes. This web-based information system will provide 24x7 Internet access for selfservice for a variety of applications including real-time online registration. The results are virtually immediate and are the same as if a staff member did the registration.
• Faxed or e-mail requests to add or drop classes will NOT be processed. Students are expected to print copies of their own schedules.

GOTHICNET ENROLLMENT CHANGES COMING EFECTIVE SUMMER 2008 (Date TBA)
NEW: GothicNet “STUDENT CENTER”
GothicNet is being upgraded, and when you go online you will see a new overall look and some new screens and links. All features that were found under “Enrollment Express” will be found under “Student Center.” Many new features will also be made available to you. Watch for information at your GothicNet Home Page that will assist you in making this a smooth transition.

GOTHICNET ID/PASSWORD REQUIRED
Accessing the GothicNet portal will require an ID and Password. All admitted students receive an ID/Password in the mail with instructions for using the portal system.

DON’T KNOW YOUR ID/PASSWORD?
For your default password, please refer to the GothicNet ID letter mailed to you by the Office of Graduate Studies. For all students, your ID is the number that appears below your name on the Gothic Card. If you encounter problems with your password, please go to the “Need Help Singing In” link located in the GothicNet portal sign in box. Click on “Contact Form: Help with GothicNet” and complete the form. A staff member from the Department of Information Technology Help Desk will respond to you via e-mail.

GOTHICNET ONLINE REGISTRATION INSTRUCTIONS

1. Log on to GothicNet.
2. Select the “My Academics” tab.
3. Go to the “Enroll in a Class” pagelet, and click on “Enroll in a Class.”
4. Select the semester for which you wish to enroll by clicking on the appropriate term link.
5. Click on the “Add Classes” link.
6. Enter the 4-digit class number(s) for the course(s) you would like to take.
7. View your course schedule to make sure you are enrolled for the correct course.

EXCEPTIONS
Each of these registration situations requires that the student communicate with the Office of Graduate Studies, Hepburn Hall 206, for final approval and manual registration by a staff member: Independent Study, certain Field Study classes, credit load above 15 credits, and undergraduate classes specified as required for a student by a Graduate Program Coordinator, but which are not also offered as graduate-level classes.

ENROLLMENT EXPRESS
A useful shortcut to links to Search Schedule of Classes, Enroll in a Class, Make a Payment, and several additional frequently used GothicNet features. Enrollment Express is available at the left of your screen after you sign in to GothicNet.

GLOSSARY OF GOTHICNET ONLINE REGISTRATION TERMS

“ENROLLMENT APPOINTMENT”: the date and time after which you will be permitted to register.

“ADD”: entering a class on your schedule.

“DROP”: removing a class from your schedule (with no indication on the schedule that you had been enrolled).

“SWAP”: DROP one class and ADD another through a single process.

“WITHDRAW”: changing your enrollment status to indicate that you will no longer attend the class, after the last date to DROP a class. Your schedule will continue to indicate that your status is “Enrolled,” and a grade of “W” will appear on your current schedule and will also be permanently entered on your transcript. Furthermore, depending on the date of your withdrawal, you will receive either a 50% or zero refund.

“CLASS SEARCH”: procedure to lookup availability and detailed information about courses being offered in a given term. “Class Search Results” will display all scheduling information for these classes. Begin the class search at the “Add Classes” screen by clicking on to the right of the first “Class Nbr” field.

“CLOSED” CLASS: the class will be taught, but there are no more spaces available for enrollment at this time. The class will not appear if you do a “Class Search” unless you click on the “Open Classes Only” check box first to remove this criterion, which will then present both open and closed classes.

“CANCELLED” CLASS: the class will not be taught. It will not appear if you do a”“Class Search,” even if it was cancelled after enrollment began. It will still not appear if you click the “Open Classes Only” check box first. If you are enrolled in a class that is cancelled, you will be notified and you will automatically receive a refund within 30 days.

“SUBJECT/CATALOG NUMBER”: the “Subject” part refers to the abbreviation of the subject heading for all courses offered by an academic department (such as “BUSI” for “Accounting”); the second part refers to the 3-digit number identifying a specific course offered under a subject heading.

“CLASS NUMBER”: the unique 4-digit number identifying a particular section of a course being offered for a particular term.

“COURSE CAREER”: this represents the level of courses you are doing a “Class Search” for. Select “Graduate.”

“CLASS DETAILS” SCREEN: reach this screen from the “Class Search Results” screen by clicking on to the right of the information presented for that class. (In some searches, this screen will automatically appear, and no icon will be present.) It is important that you read the information presented on this screen for each class in which you are planning to enroll.

“CLASS NOTES”: this section appears on the specific “Class Detail” screen for each class, and contains information such as Department or Instructor consent required, pre- or co-requisites, special class meeting dates, or detailed instructions for online classes. It is important that you read these notes for each class in which you are planning to enroll.

“DEPARTMENT (OR “INSTRUCTOR)” CONSENT REQUIRED”: before attempting to enroll, students must first contact the Department (or Instructor, appropriate) for consent to enroll, and must receive a “Permission #” (see below) to be entered in the computer during enrollment.

“PERMISSION NUMBER”: a unique 4-6 digit number assigned to each student who receives Department or Instructor consent (as appropriate) for enrollment in a specific class in a specific term. To enter the number, at the “Add Classes” screen, enter the class #, press the “Tab” key, then click on the Subject/Catalog Number link, enter the Permission # in the box at the next screen, and click the “OK” button.

“ACADEMIC CALENDAR” SCREEN: drop and Withdrawal deadlines and other key dates and information are presented. Reach this screen from your “Class Schedule Screen” by clicking on to the left of each class entry.