CMS Training

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  • Online Video Training for the NJCU Website Content Management System

    A link to each video training module, along with a brief introduction, is provided for each segment listed below. We have also provided a link to the PDF accompaniment for this training, as well as links to additional related documents and information.  If you have any questions or require additional support, please submit a web support ticket by using our Online Web Support System (you can log in using your NJCU GothicNet Username and Password).

     

    Training Related Documents: 

     

    Content Contributor - Online Training Videos:   

       
    • Getting started with the NJCU Website Content Management System (CMS)  (Time: 6 min./ 8 sec.)
      The term “Content Management System,” (also referred to by the initials “C.M.S.”) is a software application designed to allow non-technical people to edit and update content on the NJCU website. This training will provide you with step by step instructions for most of the common tasks you’ll be performing.  [more] 
       
    • Navigating to your Website Folders and Content   (Time: 3 min./ 55 sec.) 
      As a Content Contributor, you will have access to update and edit certain content sections of the NJCU website. Upon receiving your login credentials, you will also be informed as to which folders and/or files you can access and edit. Let’s take a look at how you will navigate through the folders and content areas in the CMS.      [more]    
       
    • Introduction to editing the content within an HTML Content Block    (Time: 2 min./ 36 sec.) 
      In this example, we will edit the “main” content section (for the body of the web page) of the “Student Affairs” website, we will click on the title: Student Affairs Content (This is called a “Content Block” since it is a block or piece of content that will be placed onto a page.)     [more]  
       
    • How to Save, Check-In and Submit or Publish your Changes    (Time: 3 min./ 59 sec.)  
      In addition to adding, editing or deleting content within a Content Block, you will also be Saving, Checking-In, as well as Publishing or Submitting the “Content Blocks” after you make your updates. Here are some examples …      [more]     
       
    • How to Preview Content Changes before being Submitted or Published    (Time: 2 min./ 00 sec.)  
      After changes are made to a Content Block, the Content Contributor (and/or the Content Approver) can view the changes (as it will appear on the page) using the PREVIEW button.     [more]     
       
    • Previewing Submitted Changes using the “View Difference” Feature    (Time: 2 min./ 02 sec.)  
      The Content Contributor and the Content Approver can both view the difference between the “Last Published” content and the new “Submitted” change. After a Content Block change has been SAVED, CHECKED-IN and/or SUBMITTED, the difference between the last published Content Block and the new changes that have been made, can be viewed using the “View Difference” feature.     [more]    
       
    • Logout when you are done making Changes    (Time: 2 min./ 12 sec.)  
      When you’re done making your changes to a Content Block, you need to remember to save your work and check the Content Block in. Then, regardless of whether or not you submit or publish your changes at that time, you should always Logout when you’re done making changes.     [more]   
       
    • Important Content Editing Tips and Suggestions    (Time: 2 min./ 13 sec.)  
      When you are looking at the tool bar in the editing window of a Content Block, you’ll notice many familiar icons that will allow you to ... Add and create Bulleted Lists; Align text and other items so they can be centered, left justified, right justified or fully justified;  Import text using the Paste Plain Text method(which is the recommended way to paste content into the editor); Find Text that may exist within the Content Block ...   [more]  
       
    • How to Paste Text into a Content Block Content Block    (Time: 3 min./ 24 sec.)  
      It is recommended to always paste text (that has been copied from another source, such as a Word document, another website, and so forth) using the “Paste Plain Text” option. After you paste the text into your “Content Block” you can then format it by separating the content into paragraphs, bolding or italicizing parts of the text, create hyperlinks to documents or web page, add photos or images, etc.    [more]   
       
    • How to Force Two Lines to Stay Together    (Time: 4 min./ 31 sec.)  
      Typically, when adding content to a page, after clicking the “Enter” key, it will create a new paragraph (and therefore it will place a blank line’s worth of space between the first and second segment of text. While this is perfect if you are trying to create multiple paragraphs, it may not always be the effect you’re looking for. So, if you don’t want the extra space to appear between the two lines of text that happens naturally when you click the Enter key, here’s what you’ll need to do.    [more]    
       
    • How to apply a ‘Header Style’ to a line of Text    (Time: 3 min./ 03 sec.)  
      If you would like to add a “Heading” or a “Subheading” to your page, in order to make a short segment of text stand out, you can use the HEADER styles to accomplish this. The key is to use the HEADER 1 style only once on any individual page. If you have one or more subheaders, you can use the HEADER 2 and/or HEADER 3, multiple times as appropriate and as needed. (It’s recommended that you do not overuse the header styles or they become less effective and less meaningful.)    [more]   
       
    • How to Upload a Document and create a Hyperlink To It    (Time: 5 min./ 35 sec.)  
      Have the document that you want to upload and link to .. ready and in the appropriate format. It is recommended that all documents be in the format of a PDF. With Office 2007, you can simply save most documents as a
      PDF, which helps to secure the content and limits the ability for other people to change your information.)   [more]  
       
    • How to Hyperlink an Email Address to Someone’s Name    (Time: 2 min./ 11 sec.)  
      By following these steps, you’ll create a link that will automatically open an email client (such as Microsoft Outlook) when anyone clicks onto the person’s name. So, instead of displaying someone’s full email address on your web page, the person’s name will appear instead, and the link to their email address will be hidden in the background. Let’s start with step 1 ...    [more]   
       
    • How to Hyperlink Text to a Website Address    (Time: 3 min./ 17 sec.)  
      By following these steps, you’ll create a link that will automatically open to a new webpage or website. So, instead of displaying an entire website address or URL, like http://www.njcu.edu/College_of_Education.aspx , you’ll be able to just display the words “Deborah Cannon Partridge Wolfe College of Education” or just “College of Education” for short, and the link to the appropriate website address will be hidden in the background.    [more]  
       

    Content Approver - Online Training Videos:  

     
    • Overview - Role of the Content Approver    (Time: 5 min./ 48 sec.)  
      All of the training information that we’ve prepared for Content Contributors can also be applicable for Content Approvers, because a Content Approver has all of the same permissions as a Content Contributor, but with one exception. Content Approvers can review and approve changes that have been made by a Content Contributor, and then finally .. the Content Approver can SUBMIT or PUBLISH the changes.    [more]   
       
    • How to Review and Approve Submitted Changes    (Time: 2 min./ 40 sec.)   
      After logging in and clicking on the Workarea button, you should now see your Desktop along with any items waiting for your approval. Next, in order to approve and submit or publish the submitted changes, here are the steps to follow.   [more]