Policies & Forms

Policies & Forms

If you are a student with a disability and wish to receive consideration for reasonable accommodations, please register with the Office of Specialized Services and Supplemental Instruction (OSS/SI). To apply for services, please complete the registration form and return the completed form with documentation of the disability to K-105. This information can also be submitted via fax (201-200-3083) or email (jaitken@njcu.edu). Documentation guidelines can be found on the OSS/SI homepage and on the registration form.

Registration Form

The following Services/Resources are available to students currently registered at NJCU and the Office of Specialized Services.


Each semester, students must complete an accommodation request form to indicate the accommodations needed for each class. Please list each class, including section number, for which you are seeking accommodations. Please note this form must be completed every semester for which you are enrolled. It is strongly advised that this form be submitted prior to or within the first two weeks of the semester. You may email accommodation request forms to Ms. Aitken or Ms. Zegarra or return to OSS/SI K-105.

Accommodation Request Form

(Must be completed each semester)

Request for Note Taking Assistance

In order to receive note taking assistance for a course or courses, a student must:

  • Officially register with the OSS/SI and have a documented disability that requires note taking assistance as a reasonable accommodation supported by documentation.
  • Have received approval from the OSS/SI Director for note taking assistance as a reasonable accommodation for the semester/classes for which notes are being requested.
  • Complete the Request Form for Note Taking Assistance (see below).
  • Follow OSS/SI policies and procedures for obtaining note taking assistance.

Note Taking Assistance Request Form


Students who are requesting testing accommodations, such as alternate testing facilities, extended time for testing, and/or use of computer with spell-check, must complete the testing accommodation request form. Testing accommodation request forms should be completed and submitted online at least one week prior to the scheduled exam.

Reminder: you must complete a separate form for each exam .

Tests/quizzes are proctored by Office of Specialized Services and Supplemental Instruction staff and any form of academic dishonesty will be reported to your instructor and/or the appropriate Dean. The University states that any violation of academic integrity may be subject to a penalty based on the infraction that may include a reprimand, reduction in grade, failing grade, suspension, or dismissal from the University.

Students are not permitted to have access to books or notes or any other materials (cell phone, internet access, etc.) during testing unless written notice is received directly from the instructor.

Testing Accommodation Request Form


Students who wish to borrow equipment or software (assistive technology) from the OSS/SI must be registered with the office, currently enrolled in classes, and complete a student lending agreement. Equipment is available on a first-come, first-served basis. When the item is due back, be sure to return all cords, cables, chargers, and cases that came with the equipment you checked out. Office staff will inspect equipment to be sure all equipment pieces are present. Students will be held responsible for lost/damaged equipment. Failure to return borrowed equipment will result in a registration hold preventing future enrollment.

Student Lending Agreement

Alternate Format Request Policy

Students who require textbooks or course books in Alternate Format (such as CD/E-text/Tape) must complete the request form and submit completed form to Ms. Zegarra in K-105. Request may take several weeks to be fully processed, therefore please submit request with receipts within the first two weeks of the semester.

Alternate Format Request Form

Books Available from Bookshare; CourseSmart; the National Library Service; Project Gutenberg or Vital Source:

Students can order their books directly from the source listed and do not need to submit the Alternate Textbook Request Form for that book. To order accessible electronic books directly from Bookshare, CourseSmart, the National Library Service, Project Gutenberg or Vital Source, go to the link below and order your book:

Bookshare: "is an accessible online library for people with print disabilities. Free memberships for qualified U.S. students and schools." To sign up for bookshare and obtain your electronic book, go to the Bookshare sign up page.

Read How You Want: an accessibility site from which you can obtain a title in whatever font size or accessibility format you desire, including DAISY and other text-to-speech editions. These titles are direct-for-sale to the end user, so it is no longer necessary for the student to purchase an unusable text copy of the book. The student can simply access the RHYW site directly, search for the desired book, and purchase in the desired format.

National Library Service: "is a network of regional and subregional libraries that provide a free library service to persons who are unable to use standard printed material because of visual or physical disabilities. Library patrons can expect to borrow audio or braille books such as they might find in print at a local public library. Books and magazines in audio form (talking books) and braille are delivered to eligible readers by postage-free mail and are returned in the same manner. Specially designed phonographs and cassette players are also loaned free to persons who borrow talking books from their library."

Project Gutenberg: "offers over 40,000 free ebooks: choose among free epub books, free kindle books, download them or read them online. We carry high quality ebooks: All our ebooks were previously published by bona fide publishers. We digitized and diligently proofread them with the help of thousands of volunteers."

VitalSource: "is an e-textbook platform that uses VitalSource Bookshelf which can be accessed online or via download, and is not tied to any one type of device. Bookshelf apps are available for Windows, Mac, iOS, and Android. These applications are also industry leaders in accessibility for disabled students. Information about accessibility and VitalSource can be found at the VitalSource Accessibility Support page."