Time & Attendance

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Policy Name:  Time and Attendance
Policy ID Number:  03-04-023
Version Effective Date: Not available
Last reviewed on: January 1, 2019

Applies To:  Faculty, Staff
Responsible Office:  Human Resources

The purpose of this policy is to set forth New Jersey City University's (NJCU) policy and procedures for handling employee absences and tardiness to promote the efficient operation of the university and minimize unscheduled absences. Punctual and regular attendance is an essential responsibility of each employee at NJCU.

The Time and Attendance of all NJCU employees is managed in the Time & Attendance System (TAS). Employees may log into GothicNet to access the TAS. The TAS allows employees and their supervisors to view leave time balances, enter day’s taken and/or compensatory time earned.

Time periods are opened on a biweekly basis in accordance with the payroll schedule. Employees will receive an email reminder from the TAS notifying them when a new time period is opened or if they have outstanding/incomplete time periods. Supervisors are expected to review and approve the time periods for their staff. Employees are responsible for the integrity and accuracy of these records.

In all instances of absenteeism, the employee is responsible to notify their supervisor of their intention to be absent from work at the earliest possible time but in no circumstance after their scheduled start time. Employees who use five or more consecutive sick days may be expected to furnish a doctor’s note upon their return to work. Doctor’s notes shall be delivered to the Human Resources Department or faxed to the following number: 201-200-2219.

Employees who anticipate being out more than five (5) days must contact the Benefits Unit in the Human Resources Department to ensure appropriate leave documentation is noted and approved.

For all collective bargaining unit staff, new allotments of leave time are made annually in January. Managerial leave time allotments are made annually in July.

As deemed necessary or appropriate by the Policy Coordinator but at a minimum, at least every 5 years from the date of last review.