Students who withdraw from courses will receive a refund of tuition and fee charges according to the schedule listed in the Academic Calendar. In computing refunds, the date of withdrawal is the date on which the Office of Registrar receives an Official Drop or Withdrawal form from the student.
If classes are canceled by the University, tuition and mandatory fees are fully refunded.
The WITHDRAWAL REQUEST FORM is available in hard copy and online. This form is completed by the student and submitted to the Office of the Registrar to formally withdraw from a course(s).
On a weekly basis students are identified as withdrawn from the University. The Peoplesoft Campus Solutions software is utilized to perform the R2TIV calculation to determine the amount of earned an unearned aid based on the withdrawal date. The amount of unearned aid is determined by the number of days the student attended divided by the number of days in the semester. NJCU will return the balance of any unearned aid. NJCU will bill the student for the unearned federal aid returned to the Federal Title IV programs.
The order of the return of Title IV Aid is:
Instructors are instructed to keep records that will enable them to complete the Monthly Veterans Attendance Rosters, and to certify the last date of attendance for students receiving federal aid.
Financial aid recipients, who never attended, withdrew or stopped attending on or before the 60 percent point of semester for which they are charged will be subject recalculation of their financial aid eligibility based on their last date of attendance and the application of Federal R2TIV Funds calculations.
For those who have received all failing grades or a combination of withdrawals and failing grades the Office of Financial Aid (FAO) will:
Change records are sent to COD based on the revised loan amounts. The unearned portions of aid are updated on the student award record. The award change and the disbursement create a change record that is sent to COD as part of the regular aid processing cycle.
The student is notified in a letter about the revised loan amounts they earned prior to the withdrawal.