Information for Visiting Scholars

Photo of international flags

New Jersey City University (NJCU) is authorized by the US State Department to host visiting scholars, including professors and researchers.  Visiting Scholars are normally honorary appointments and should be reserved for those who will bring scholarly or professional prestige to the University and make concrete and meaningful contributions to the University during their stay. The following guidelines should govern the appointment of visiting scholars at NJCU.

  1. The Office of Global Initiatives oversees procedures associated with on-boarding visiting scholars. Departments or individual faculty wishing to invite a visitor should communicate with the Office of Global Initiatives regarding the details of the proposed visit. Sponsoring departments or faculty should identify collaborative activities demonstrating the visitor’s contribution to NJCU. Please initiate the process at least six months prior to the anticipated start of the visitor’s program at NJCU.
  2. Have the visitor complete the  Visiting Scholar Data Form and submit a letter of application which includes an established record and evidence of scholarly endeavors, relevant degrees (preferably terminal degrees in a particular discipline or field), an academic vita listing all scholarly/professional accomplishments and a clearly articulated research or teaching project, and details of the visitor’s funding source.
  3. Obtain Department Chair and Dean of College’s approval. An email indicating support is sufficient. In all cases, the Dean, in consultation with the Office of the Provost, shall be required to recommend the individual for such status. Absent a recommendation, such request shall be denied.
  4. The Office of Global Initiatives will submit the request to the Provost’s Office for approval
  5. Visiting Scholars shall be given a letter specifying the locus of their appointment, beginning and ending dates. The Office of Global Initiatives will issue a form DS2019 and provide guidance in applying for a "J1" visa.
  6. Visiting Scholars must also complete the Waiver Form for J1 Scholars
  7. Office space or any other support is contingent on available funding. Visiting Scholars are normally unpaid positions unless specific and approved funding has been set aside for such purpose. Let the Office of Global Initiatives know what privileges and resources the visitor will need (copier access, library, etc).
  8. New Jersey City University does not provide housing for exchange scholars. Sponsoring faculty will be responsible for assisting visitors with identifying reasonable accommodations.


English Proficiency Requirement for Exchange Visitors 
Per US Department of State requirements, all Visiting Scholars must demonstrate a level of English Proficiency appropriate to satisfy the objectives of their visit to the US. Candidates for J visas can satisfy this requirement by submitting to NJCU scores of any standardized English test (TOEFL, IELTS, etc) or  NJCU can ask candidates to participate in a Skype interview.

Insurance Requirement 
Exchange Visitors with J-1 visas are required to have health insurance that meets standards set out by the US State Department for the duration of their visit to the United States. Proof of insurance is required within 30 days of the start of the exchange visitor's program. An exchange visitor's program will be terminated if they do not maintain insurance. Insurance coverage must contain: 

  1. A local network of health care providers;
  2. Medical benefits of at least $100,000 per accident or illness;
  3. Repatriation of remains in the amount of $25,000;
  4. Medical evacuation coverage in the amount of $50,000; and
  5. Deductibles not to exceed $500 per accident or illness.​
  6. 100% coinsurance coverage


NJCU offers a comprehensive insurance plan for international visitors. Visitors are encouraged to purchase this plan, but alternate coverage will be accepted if it meets the above requirements.


Please note the following:

  • Visiting Scholars shall be permitted to teach as adjuncts only if criteria for adjunct appointments are fully met (see Decision-Making Criteria developed by the PC/Chairs, September 2016);
  • A Visiting Scholar shall not have any rights as a permanent University employee, nor shall such time count toward tenure or any other benefits. Visiting Scholars shall otherwise conform to all institutional policies and procedures;
  • A Visiting Scholar may be asked to terminate association with NJCU at any time if any conflicts of interest or violation of any University policies or procedures occur;
  • Exceptions to the above may be made by the President or Provost when unusual or exceptional circumstances are presented. In such cases, all parties shall be informed and reasons provided why an exception was made.

Visiting Delegations
NJCU welcomes delegations for the purpose of developing partnerships or for professional training. Criteria for hosting visiting groups can be found here: Criteria for hosting international groups (pdf)